21 August 2021

Functional Conference Room Design Ideas For Any Office

by Adam
Conference Room Design Ideas

A conference room is a place where co-workers and project teams come together to collaborate and discuss their ideas. So its design should complement the room’s objective, which is to encourage collaboration and teamwork through a clear presentation of ideas.

Having a well-designed and organized conference room frees the space for proper preparation and planning. In turn, you'll see better results in problem solving and efficiency. With that said, here are some great conference room ideas you should follow to get the most out of your meetings.

1. Use Quality Furniture That Provides The Best Comfort

Many different types of furniture can be used in a conference room. You can use round tables, rectangular tables, horseshoe-shaped tables, U-shaped tables, and even kitchen-style tables with no backs at all.

Whatever type of furniture you decide to use, make sure it is comfortable and easy to move around. If not, users will spend more time sitting on uncomfortable chairs than presenting their ideas. This will kill collaboration and decrease the productivity of the meeting.

Many other interior features can be included in a conference room design. These include whiteboards, flip charts, screens for presentations, and a clean, functional surrounding. Ideally, an office conference room will have these essential elements present.

2. Plan Your Design With Natural Lighting

One of the most important aspects of a conference room design is making sure there is an abundance of natural light. You see, natural light helps people feel more at ease and less stressed. It also has the added benefit of making the room seem much larger than it actually is.

You should strive to use as much natural light as possible. But, if that's not practical, you should at least use bright enough lighting where everyone can clearly see the presentation materials and whiteboards.

Recommended Reading: Workplace Design Impact on Human Behavior

3. Keep The Conference Room Soundproof

Modern offices are becoming busier. This means there will likely be many people walking and talking right outside the conference room. With that, It would be a great benefit if the walls and floors of the conference room were soundproof. This is especially important since many conference rooms are located near the main office area. If the sounds from the main office area carry over into the conference room, it will be very disruptive to the collaboration process.

You should test the acoustics of your conference room before you purchase any furniture. This way, you will know what kind of sound absorption material needs to be used. You can do this by holding a ballpoint pen or some other type of metal object against a wall and then playing a recording of someone talking on a cell phone. Remember, the more soundproof the walls and the less sound that gets transmitted through the air, the better your collaboration experience will be.

4. Functional And Flexible Technology Options

One of the other things you should think about when designing your conference room is making sure you provide functional and flexible technology options. This means you'll want at least one or more computers with high-speed Internet access.

You'll also want a clear screen with a high-quality speaker and microphone for times when there will be meetings with prospecting clients or business partners. Keep a cabinet that contains all the possibly required tools like webcams, ethernet cables, USBs, and so on. This way, everything is within reach, and there is no need to go in and out of the conference room to get needed equipment.

These are the tools that will make your teamwork productive. When it comes to conference room technology, you should follow a few basic rules: Make sure everything is working in optimal condition to avoid mishaps, misunderstandings in communication, and overall prevent the blocking of ideas.

5. Reflect Your Company’s Brand

Another thing to think about when it comes to conference room design is making sure it reflects your company’s brand identity. This makes it easier for those who use the room to keep objectives clear and ensure that their proposed ideas and solutions align with what the company aims to achieve.

Conference rooms should be no different. If your company relies heavily on face-to-face selling, then your sales team should look their part. Make sure you provide them with an office conference room that looks like a “salesman’s paradise” where they can truly feel at home and unafraid of making a mistake. Also, it should provide a pleasant and inviting environment for your employees and any clients who may come around.

6. Add Elements That Make The Room Feel Fresh

You want people who visit the conference room to be excited and see potential benefits to using it. To do this, consider adding some greenery, a few plants, a view of the outdoors, a colorful poster or two, and other elements that make the room more appealing. This will help people see how the room can be used to help their work get done more efficiently and effectively.

Adding in elements that make a room feel fresh provides a sense of peace and clear thinking. It also creates a positive impression on those who visit the space. If you are in an urban area, adding a view of a park or a pleasant tree-lined street may be all you need.

7. Using Conference Design Elements To Your Advantage

A conference room should be a place where ideas can flow freely. Meaning it should be designed in such a way that shows advantage to your employees and company goals. Therefore, using proper conference room design elements can help you get the most out of your meetings.

How? Simply put, the more a room is designed with meeting attendees’ comfort and convenience in mind, the more they will be inclined to participate and collaborate. The result will be a more productive meeting and better outcomes for your team.