07 July 2022

Factors Affecting the Size of Office Space

by Sneha
Barriers Of Effective Communication in The Workplace

It is really hard to arrive at the optimum size of office space no matter the field or business that you are engaged in. But there are some handy points to watch out for when it comes to deciding on the size of the office space and they have been laid out below. 

1. Number of Employees

This might seem a no-brainer as it is well known that the higher the number of people working in an office, the larger the office space has got to be. When an office space is being sought for, it must take into consideration the need for expansion at a later date. It works out cheaper to have a larger space to start with than to shift office when the need to accommodate more people arises. 

2. Capital At Disposal

People that have higher amounts of capital to use tend to have office space that is larger too. The right approach is to have an office space that would match the office budget used for running the organization. It makes good sense to have an office space that would be a convenient multiple of the monthly wage bill. This would also help limit the recurring cost incurred in running the work space too. 

3. Investments in Machinery

Some businesses tend to invest in machinery and equipment more than others. It is natural that work spaces that have a lot of machinery tend to have much larger office layouts than others. When an intent is raised for the purchase of machinery for an office, it would be worthwhile to invest in additional office space to house the equipment as well. 

4. Administrative Expenditure

Most organizations either rent their office space or tend to own it outright. In both these cases, there is a cost each month in keeping the office running. Smaller offices tend to have lower administrative expenditure as compared to larger offices. Thus, it would do a lot of good to understand what it takes to keep the office functional before going on to acquire the office space. 

5. Size of Similar Work Spaces

Here it would be worthwhile to visit similar work spaces as the one being planned out from scratch. It would give an idea as to the challenges faced in running a facility of similar nature as well as help understand the costs involved in running a similar work space. Then it would be easier to relate to the actual space requirements and plan accordingly. 

6. Designing the Layout

It would be worth noting that it is possible to have a large office area and a small office area carrying out the same amount of work. In most cases, designing the layout of the work space must take into consideration the existing rules and regulations that govern design of work areas. This would mean leaving allowances for future expansion if needed.

7. Organizational Structure

People might often wonder how the organizational structure of an organization affects the size of the office space. Well, it is often required that managers tend to occupy much larger cabins as compared to the desk that most ordinary workers occupy. Thus an office space that aims at accommodating a large managerial personnel would tend to be larger than one with fewer managerial people.  

8. Use Of Automations

It is the trend these days to use automation as much as possible. For instance, computers have replaced ledgers and binders that traditional office spaces have come to accommodate. Thus, the space required to store files and associated stationary tends to be much lower. This would mean a lesser office space than before. Modern day office spaces tend to be more compact with a fair use of automations to take care of the routine works. 


That there are one or two key factors to pay heed to while deciding upon an office space is the wrong approach to designing a place of work. As has been discussed in the above, there are a lot of points to be considered before arriving at the right sized office space on most occasions. 

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How to Furnish Your Office Space to Maximise Productivity