Professional Workplace Etiquettes You Should Know About
08 May 2020

Professional Workplace Etiquettes You Should Know About

by Priya

When it comes to working in an office, you should always keep a check on your workplace etiquettes. Whether you are starting out as a fresher or someone having many years of professional experience how you present yourself to others in the workplace matters. How you behave and interact with those around you, be it your colleagues, supervisors, or manager, directly influences the growth of your career.

Always strive to maintain a professional tone in the workplace so that you can build new relationships that will help you to remain positive and successful at your work.

1. First Impression is the best impression

Most people often form impressions about others within seconds of meeting them, so it’s important that you present yourself as a complete professional. Be aware of your body language and how others may perceive it. Dress appropriately especially when you’re first starting a new role at a company. Keep in mind to stand straight, maintain eye contact, and smile. Be on-time and well prepared for important meetings.

2. Communicate and Interact

Communication has a huge role to play in workplace etiquette. It’s not what you say, but how you say it that matters, so be aware of how you communicate with your coworkers in meetings and one-on-one conversations. Workplace enables you to meet other like minded people who can share advice from their past experiences that you can use on the job. Always be open minded and take networking opportunities seriously, especially when you’re starting out your job as a fresher. When it comes to email, be sure the matter of subject is clear, precise and to the point without any spelling errors.

3. Be Mindful of Your Work Environment

The values, policies, and procedures of a workplace can be difficult to understand at first. If you are in a big MNC with a structured human resource department, you may have access to an HR Manager or in-house training to keep you informed about your organization. But in smaller organizations like startups, you may know about it through observations and conversations with your co-worker. Observing the atmosphere and actions of others can help you understand what’s appropriate and what’s not, which will better help you to navigate through the workplace while maintaining your professionalism.

4. Be flexible

While working, sometimes you will come across various projects and work commitments that require you to be flexible. Your superior might ask you to work on a project you have never worked before, or you can be asked to work earlier or after hours. You may be asked to work on a holiday to cover someone's shift or work on an urgent project that needs to be finished ASAP. While it’s never fun to work a holiday or doing someone else's job, it's for your best that you don't decline the work. On the other hand if you accept the project or work in hand, the company will recognise your worth and that you take your role seriously, which will help you in the long run. Also being open to new projects and works will help you expand your skill set and can lead to exciting opportunities down the line.

5. Avoid being a gossip monger

Gossiping is known as a moral sin of the workplace. You should never indulge in it nor encourage it. Stay away from making any negative comments or judgements on your boss, co-worker, or the company as a whole, as you’re not hurting anyone but yourself when you do that. You might feel frustrated or tempted to speak negatively about someone at work over a certain situation, but never do it as you will come across as a person who can’t be trusted and isn’t a team player, which will hurt your professional goals.

6. Be Personal yet Professional

While interacting with your colleagues it's pretty natural to feel tempted to start talking about your personal life. But always be cautious about what you share, and also be aware that not everyone is open as you and some might rather keep their personal life to themselves than share it with others. Yes, getting to know colleagues is a good thing but always be respectful of others' space and never try to invade someone's private space.

Similarly, limit personal calls, emails, and other non-work related tasks during office hours. In case, you need to take a personal call, either head outside or use an empty conference room. Try not to have the conversation at your desk as it can be distracting to your coworkers.