25 April 2022

Flexible Workspace: A Definitive Guide

by Sneha
Flexible Workspace

There's no doubt that the COVID-19 outbreak has radically altered the way people approach work. The crisis hastened major impacts on the economic world, with the acceptance of flexible work and modifications in the role of physical environments taking flexible spaces to new heights. 

Flexible offices are becoming more easily accessible in the rental market, and businesses appear to be taking advantage of them. Today more and more companies have started adopting this type of office space model. Flexible workspaces are here to stay because they offer many benefits for both employers and employees.

What is a Flexible Workspace?

Flexible workspaces, also known as shared or flex spaces, are convenient and well maintained office spaces where people and businesses can work with minimum setup time and no additional costs while obtaining all facilities needed to work productively. 

Flexi spaces, short-term offices, shared office spaces, and hybrid workspaces are all terms for flexible workspaces. Freelance professionals and businesses are granted flexible leasing terms in flex spaces.

Benefits of a Flexible Workspace

Flexible workspaces have become popular among companies, thanks to the countless benefits it provides. Given below are a few of them. 

1. Cost saving

Flexible workspaces are a very cost effective option compared to traditional offices. When businesses sign long-term contracts, they typically spend a significant amount of money customizing the facility to meet their particular goals, designs, and space planning. This leads to overall increase in expense and cost.

On the other hand, flex spaces allow freelancers and new companies to save money on rent or mortgage payments, utility costs, and office supplies. 

In addition, businesses can save time by sharing resources such as the internet, printers, meeting spaces etc with others. 

2. Scalability

Flexible office space expenses could be scaled up and down. Your expenses might be as adjustable as the facilities themselves, according to your requirements. The area, on the other side, is scalable as well. If your workforce expands unexpectedly, rather than seeking a bigger office right away, you could just simply rent another few desks.

3. Adjustable lease terms

One of the key advantages of flexible workspaces is the adjustable lease terms. You don't have to take 10 or 15 year leases and risk being stuck with the implications if the market shifts. Flexi spaces are a perfect choice for contemporary organizations than commercial real estate due to their versatility and expense scalability.

4. Reduced employee burnout

One of the benefits of a flexible workspace is that it can help reduce the stress levels of employees. Workers who are exhausted and overburdened cannot be as productive as someone satisfied at work. 

You may let your staff relax and be more valued at the workplace by allowing them to work remotely from a well-equipped workspace. This reminds them that their concerns are being acknowledged. 

When people are able to choose where they want to work, they feel less trapped and this leads to increased employee motivation, productivity, and satisfaction.

5. Improved collaboration among employees

Employees who work in a flexible workspace often report feeling more connected to their coworkers. A sense of community can lead to better communication and collaboration among employees. 

In addition, working in a shared space provides employees with opportunities to network with other professionals. This can lead to new business opportunities and career growth.

6. Boost in employee satisfaction

Shared spaces provide employees with a variety of options when it comes to where they want to work. 

Whether they need quiet time to focus on a project or want to collaborate with others on a team, there’s a space for them in a flexible working environment. This flexibility helps employees feel more in control of their workday and leads to greater job satisfaction.

Types of Flexible Workspace

1. Co-working spaces

Coworking spaces, in most cases, provide spacious, collaborative workspaces with office floor layouts where employees from various organizations may come and work. Individuals frequently utilize these facilities on a demand basis, which ensures they book and pay for them as needed.

2. Virtual office

Without the physical office space, a virtual office equips you with business services and a respected address to add to your correspondence. As a result, virtual offices are the most cost-effective flexible workspace choice on our checklist.

3. Private office

A private office can be as small as a single person's desk or as large as an entire floor with various offices, conference spaces, and open plan areas. The important point is that the area, no matter how large, is secured and only you have access to it.

Features of a Flexible Office Space

1. Calm spaces

Peaceful spaces are designated within flexible workspaces so that workers can work peacefully without being disturbed. These exist in a variety of sizes and designs, ranging from open spaces in a quiet side of the space to personal, sound-proofed phone booths.

2. Adaptable workstations

Non-traditional workspace designs are common in flexible office spaces. Standing desks in common areas encourage people to move around or make use of the space. 

Flex spaces often have comfortable chairs and natural lighting in the cafeteria and reception area, making those spots more appealing where people will love to stick around.  

3. Shared Amenities

In flexible office spaces, office resources are gathered in a particular location and made accessible to anyone who needs them. Office supplies, such as printers, and snacks, as well as other spaces like meeting rooms, conference halls or common areas, are examples of shared amenities.

4. Open-plan layout

An open-plan office is a type of office layout in which employees work in an open space with few or no partitions between them. Open-plan offices are designed to promote communication and collaboration among employees, and are often seen as more efficient and productive than traditional layouts.


In conclusion, flexible workspace is a great option for businesses of all sizes. It offers the flexibility and convenience that businesses need to be successful. 

 If you are looking for a new office space, or are interested in making your current office more flexible, consider flexible workspace.